Add prices for products from the Product form view > Purchase tab.

To configure vendor prices for each product available for purchasing: 

Purchase app > Products > Products

See the list of products filtered by “Can be purchased” by default:

Choose or create a product. For purchase product next fields are important:

Open a "Purchase" tab:

Choose the Vendor from the list.

Insert quantity of the units that will be ordered.

Units should be same as at the General Information tab in the Product form view: Purchase UoM

Input the price for the pointed quantity (we recommend to put the quantity of 1 unit and the price for 1 unit).

Even if we did not enter the Vendor here in the Purchase tab of the product, as soon as we create PO which includes this product - Vendor will appear here.

And also it will appear at the Purchase App > Configuration > Vendor Pricelist.

But still better to prepare Vendor prices in the Product card if they are known in advance.

Purchase App > Orders > Requests for Quotation > Create 

Request for Quotation form view will be opened, here:

- Add the Vendor from the list.

- Add the product (IMPORTANT! Only products that “Can be purchased”). 

- Set the quantity of the Products based on their Purchased UoM.

- Press “Confirm Order”.

After pressing ‘Confirm Order” we will see that RFQ has a status of the Purchase Order now:

If you try to click “Create Bill” at this step, you will get an error message:

It happens, because we chose the Vendor Bill creation based on the received quantities in the Purchase Tab of the Product Template in the previous chapter.

So we have to receive all the quantities in order to create a bill.

Click  andset the quantities at the new form view:

And click “Validate” after.

After the products are received we can create a Bill.

Input the date of the Bill > Confirm > Register Payment.

In case we don’t put the date of the Bill, we will get a warning:

If you need to check POs waiting for the Bills payed:

Check “Other Information” tab at the PO form, there are some “Waiting bills” at the Billing Status:

Click button  at the PO form, confirm it and register the Payment

After the Purchase was proceeded - check the products at the Inventory:

Inventory app > Operations > Inventory Adjustments

Here the column “On Hand” will show if the Products appeared on stock

In case the company has a specific of work when there should be set a minimum and maximum quantity at stock, we can set it here for the products that can be purchased:

This smart button will take us to a list of reordering rules for the product. If the list is empty - click “Create” and fill next fields:

So now each time the quantity at stock will reach minimum > the PO for the missing product will be created automatically. 

The program has current settings to check Inventory once per day, but for testing we can use next command:

1. Check that the quantity of purchased product is below minimum at stock (Inventory Adjustment)

2. Inventory app > Operations > Run Scheduler

3. Check if the RFQ was created at the Purchase app.

4. Follow the creation of PO flow to buy the products and they will appear at stock.

In case we don't want to configure the automated action for reordering > Reordering rules for the product may not be set.